FSIO
REGULAR BOARD MEETING
September 9, 2011
Stillwater FD
Officers Present
(P) President: Gary Curtis (P) FST Ex-Officio: Jason Louthan
(P) 1st Vice: Jackie Carner (P) 2nd Vice: Perry Bringar
(P) Sec/Treas: Mark Gardner (A) Past President: Jerry Rice
(P) NW Area Director: Justin McAlister (P) NE Area Director: Mike Duncan
(A) SW Area Director: Tom Myers (P) FPP Ex-Officio: Tom Hughes
(A) SE Area Director: Randy Janoe (A) Tulsa Area: Brian Weatherford
(A) OKC Metro: Mark Murdock (A) Assistant: Michele DeRaps
(P) Historian: Bob Allen
Visitors:
Meeting called to order: 10:00am.
Minutes read by: Gardner
Motion to approve minutes by: Duncan seconded by: Carner, motion Passed.
Treasure’s report given by: Gardner, previous balance of $7,032.46 (2) payments for a total of $690.00, living a balance of $6,792.46. Payment of 450.00 to Michele, payment of 240.00 for OK Fallen & Living FF Memorial golf team.
Motion to approve by: Carner, seconded by: Louthan, motion passed.
Old business:
The Sheridan Motel was requiring a contract requiring us to pay for unused rooms, so a decision was made to look at other Motels.
After a search of other motels, the Hampton gave a better rate and no contract would be required.
Carner made a motion to resend the contract with the Sheridan Motel and use the Hampton Motel, seconded by Louthan, motion passed.
Allen: If OSUFST is going to support Instructors that are coming, then they need to be informed what Motel will be the host Motel for the Conference.
Brinegar: made a motion for Louthan to be our Liaison for FST and to work with Carner for the Instructor rooms that FST will be paying for. Seconded by : Duncan, motion passed.
Vendor update: Ted has worked with several vendors, but has not received any formal conformations as of yet.
Shirts: A vendor has been located in OKC that will make the conference shirts without a prior payment and at a lower price.
Coins: The prices for the coins was $2.30 for the polished and $2.75 for the antiqued finish with a $300.00 set-up fee. President Curtis made a recommendation to order 250. Motion by: Brinegar to order 250 of the polished finish, Seconded by: McAllister, motion passed.
Web page: no updates from officers.
Bylaws update: The committee has several areas that feels should be updated within the Constitution and Bylaws. Several were discussed and was decided that there needs to be a special meeting to go over them. Special meeting date set as September 16, at 9:00am at OSU/OKC.
Awards Committee: need to order the Past-President award, Instructor of the year and a special award for this year.
Advertising of Conference: need to talk to Caroline to get an email blast sent out.
Other old business: FST is still looking at the number of hours instructors must have worked, in order for them to pay Conference and Motel fees.
11:50 Motion by Carner to enter into Executive session, seconded by Brinegar.
Discussion on Instructor of the year.
Discussion on Special award nominee.
Discussion of Michele as Administrative Assistant.
12:07 Motion by Brinegar to convene back to regular meeting, Seconded by: Carner.
New business:
No new business was brought before the board.
Motion to adjourn: by Brinegar seconded by: Hughes, motion passed.
Meeting adjourned at: 12:09
Nest Meeting: September 16, 9:00am at OSU/OKC.
Gary Curtis, President
www.fsio-smokesignals.com
FSIO
REGULAR BOARD MEETING
SEPTEMBER 16, 2011
OSU/OKC - SPECIAL
Officers Present
(P) President: Gary Curtis (A) FST Ex-Officio: Jason Louthan
(P) 1st Vice: Jackie Carner (P) 2nd Vice: Perry Bringar
(P) Sec/Treas: Mark Gardner (A) Past President: Jerry Rice
(A) NW Area Director: Justin McAlister (P) NE Area Director: Mike Duncan
(A) SW Area Director: Tom Myers (A) FPP Ex-Officio: Tom Hughes
(A) SE Area Director: Randy Janoe (P) Tulsa Area: Brian Weatherford
(A) OKC Metro: Mark Murdock
(P) Historian: Bob Allen
Visitors: Jon Hanson, Ruth Hunter representing COFT.
Meeting called to order: 9:01am.
President Curtis entertained for a motion to forego the reading of the last meeting minutes and treasurer’s report.
Motion by: Brinegar second by: Carner, motion passed.
President Curtis entertained for a motion to go into an Executive Session.
Motion by Brinegar, second by: Carner, motion passed.
9:05am Executive Session:
Members present in Executive Session: Curtis, Brinegar, Carner, and Gardner.
Session consisted of:
Resignation of a Board member.
Conference awards.
Changes to Constitution and By-Laws.
Adding Ex-Officio members.
10:20 Carner made motion to end Executive session, second by: Brinegar, motion passed.
10:28 President Curtis called the meeting back to order.
Work resumed on the Constitution and By-Laws. Although all changes will have to be voted on by the membership the following items were discussed for change:
Change all references of Executive Committee to Executive Board.
Article V.
Executive Board shall consist of the President, 1st Vice-President, 2nd Vice-President, Secretary/Treasurer and immediate Past-President.
Article VI.
Ex-Officio Members: shall consist of The Director of Fire Service Training, the Director of Fire Protection Publication, The Director of Council on Fire Training and The director of the State Career Technology Center. Also add the wording (or their designee).
Article VII.
Change annual meeting from during the month of November to ( the last quarter of the year).
Article VIII. Amendments
Changes the way that amendments are made to the Constitution and By-Laws.
By-Laws of the Fire Service Instructors of Oklahoma
Article 1. Add the working back (Administration).
Article 2. Duties of Officers.
Add the following chairperson appointments:
Constitution and By-Laws Committee.
Membership Committee.
Vendors Committee.
Marketing committee.
The EMS Committee
The Regional Advisory Committee.
Article 3. Remove Board of Directors as these duties are being done by other Organizations within the Fire Service.
Change the name of this article to (Awards).
Ray Davidson Instructor of the Year
Add (cannot be a full time employee of Fire Service Training or Career Technology Center).
Add the following award.
Oklahoma Harold Mace Hall of Fame Award
A. Must have exemplified in the Harold Mace ideas
B. FSIO membership is not required
C. Made a major contribution to the fire service.
D. More than one person can receive the award.
Add the following standing committees to be assigned as needed.
Constitution and By-Laws committee;
Membership Committee.
Vendors Committee.
Marketing Committee.
EMS Committee.
Regional Advisory Committee.
New business:
Jon Hanson informed us that COFT voted to help financially with this year’s conference as FSIO is designed to improve the instruction of the OK Fire service.
COFT also would like to assist with our awards and shirt vendors as Ruth Hunter has a back ground in these areas.
The board agreed that this would be of benefit as she could possibly get better prices on all items.
The designs for the coins and conference shirts were given to her to get some pricing. Also the awards designs were discussed with Ruth to see if pricing could also be done at a reduced price. It was decided to allow Ruth to get pricing for all items and for her to contact President Curtis which will contact the rest of the board for approval.
Jon Hanson restated that any assistance that COFT might could give, please give him a call and they would be glad to assist in any way possible.
Motion to adjourn: Made by: Brinegar, seconded by: Duncan, motion passed
Meeting adjourned at: 12:40pm
Next meeting will be October 6th at 10:00am at Stillwater, FST Lab.
Gary Curtis, President
www.fsio-smokesignals.com